Client intake form | Labo Legal

3. Your incorporation

The corporation to be created

Juridiction

If federal, province of registration

Language of the articles and the minute book

Electronic minute book

The name

A name, or a numbered corporation?

We check availability with the registrar. Give three choices in order of preference: if the first is refused we move to the next without having to come back to you.

Preferred name, first choice

Second choice

Third choice

French version of the name

Origin or explanation of the name

The activity

Detailed description of the activities

Expected number of employees

Fiscal year-end

Address of the head office

Directors

The directors run the corporation. Their name and the address they declare are public in the register: you may give a business address rather than a home one, but not a post office box.

Valid identification will be requested for each person when the file is opened. You do not need to attach anything now.

Shareholders

Who holds the shares, and in what proportion. In Québec, shareholders are not public.

Ultimate beneficiaries

If anyone really controls the corporation without being a declared shareholder, name them

Additional services

Would you like to add any of these services?

We will confirm the cost before doing anything.

Particular situations

Tick only what applies to you. If you tick nothing, we take it that your file presents none of these particularities and we prepare your documents on that basis.

A person named here has previously been declared bankrupt A person named here is not a Canadian tax resident A person named here is also a tax resident of another country Someone not named here will exercise decision-making power or control A person named here is a minor or under a protective supervision regime

3. Your sole proprietorship

The mandate

What is this about?

Québec business number, if already registered

Language of the documents

Operation

The name

Under what name will you operate?

If you operate strictly under your own name, registration is not always required. We will tell you.

Preferred business name, first choice

Second choice

Third choice

French version of the name

Origin or explanation of the name

Other names you are already known by

You, the owner

Valid identification will be requested for each person when the file is opened. You do not need to attach anything now.

Full name

Date of birth

Home address

Address of the establishment, the one that will be published

Is the business operated from your home?

Mailing address

The activity

Detailed description of the activities

Sector of activity

Start date, actual or expected

Expected number of employees

Other establishments in Québec

Inscriptions

Would you like GST and QST numbers?

Do you expect to hire?

Expected annual gross revenue

Financial institution you plan to use

Additional services

Would you like to add any of these services?

Particular situations

Tick only what applies to you. If you tick nothing, we take it that your file presents none of these particularities and we prepare your documents on that basis.

I have previously been declared bankrupt I am not a Canadian tax resident I am also a tax resident of another country Someone else will exercise decision-making power or control over the business

3. Your general partnership

The name

We check availability with the registrar. Three choices in order of preference.

Preferred name, first choice

Second choice

Third choice

French version of the name

The activity

Detailed description of the activities

Address of the establishment

Start date, actual or expected

Expected number of employees

Fiscal year-end

The partners

In a general partnership the partners answer for the debts of the business out of their personal patrimony, including for commitments made by another partner.

Valid identification will be requested for each person when the file is opened. You do not need to attach anything now.

Sharing of profits and losses

Would you like a contract of partnership?

Additional services

Would you like to add any of these services?

GST and QST numbers Consultation with a lawyer Contract of partnership Source deductions account

3. Your holding corporation

The holding corporation will hold shares or receive the surplus of an operating corporation. These answers determine the share structure to be put in place.

The holding corporation to be created

Juridiction

Language of the documents

Preferred name, first choice

Second choice

Or a numbered corporation?

Fiscal year-end

Address of the head office

The corporation held

Name of the operating corporation

Its Québec business number or federal number

Main objective

Instructions from your accountant or tax adviser

Directors

Valid identification will be requested for each person when the file is opened. You do not need to attach anything now.

Shareholders of the holding corporation

Particular situations

Tick only what applies to you. If you tick nothing, we take it that your file presents none of these particularities and we prepare your documents on that basis.

A person named here has previously been declared bankrupt A person named here is not a Canadian tax resident A person named here is also a tax resident of another country Someone not named here will exercise decision-making power or control A person named here is a minor or under a protective supervision regime

3. Your professional corporation

Every professional order imposes its own rules on shareholding and on naming. We build the structure around your order’s regulation.

Your profession

Your professional order

Does your insurance cover practising through a corporation?

What your order requires before you practise through a corporation

The corporation to be created

Juridiction

Language of the documents

Preferred name, first choice

Second choice

Address of the head office

Fiscal year-end

Description of your practice

Will there be other shareholders?

Directors

Valid identification will be requested for each person when the file is opened. You do not need to attach anything now.

Shareholders

Particular situations

Tick only what applies to you. If you tick nothing, we take it that your file presents none of these particularities and we prepare your documents on that basis.

A person named here has previously been declared bankrupt A person named here is not a Canadian tax resident A person named here is also a tax resident of another country Someone not named here will exercise decision-making power or control A person named here is a minor or under a protective supervision regime

3. Your tax registration

L'entreprise

Name of the business

NEQ

Legal form

Date activities began

Registration settings

Preferred tax registration date

If another date, which one

Fiscal year end

Preferred filing frequency

Expected annual sales

Have you exceeded $30,000 over four consecutive quarters?

Does your business carry on any of these activities?

These sectors bring particular registrations or taxes. Tick nothing if none applies.

The people attached to the file

Revenu Québec and the Canada Revenue Agency require the social insurance number of the directors, or of the owner in the case of a sole proprietorship. We collect it when the file is opened, together with supporting documents: there is no need to enter it here.

Source deductions account (optional)

Required as soon as you pay a salary to an employee. The owner of a sole proprietorship does not pay themselves a salary: their withdrawals are drawings.

Would you like to open a payroll account?

Date of the first payroll

Number of employees

Annual salaries paid, estimate

Payroll frequency

Particular situations

Tick only what applies to you. If you tick nothing, we take it that your file presents none of these particularities and we prepare your documents on that basis.

A person named here is not a Canadian tax resident A person named here is also a tax resident of another country

3. Your existing corporation

Exact name of the corporation

Québec business number or federal corporation number

Regime

Address of the head office

What change do you want?

Do you have your access codes for the register?

3. The articles of amendment

Exact name of the corporation

Québec business number or federal number

What needs to be changed?

Describe the amendment you want

What is driving this change?

Instructions from your accountant or tax adviser

3. The change of name

Current name of the corporation

Québec business number or federal number

We check availability and compliance. Give three choices in order of preference.

New name, first choice

Second choice

Third choice

Would you also like to keep the old name as a business name?

Where does the name appear today?

3. The name reservation

The reservation holds the name for 90 days while you finalize your file.

Name to reserve, first choice

Second choice

Third choice

This name will be used to

How soon do you expect to constitute or register?

3. Adding a business name

Legal name of the business

NEQ

Business name or names you want

What activity will you carry on under this name?

Are you already using this name publicly?

3. The change of director

Exact name of the corporation

Québec business number or federal number

What is this about?

Director leaving

Director arriving

Do the officer positions change as well?

3. Your ultimate beneficiaries

An ultimate beneficiary is the natural person who really holds or controls the business, directly or indirectly. Part of this information is public.

Exact name of the corporation

NEQ

Describe the chain of ownership

Is a trust part of the structure?

Does an agreement give anyone control?

3. Your minute book

Exact name of the corporation

Québec business number or federal number

Where does your documentation stand?

Important decisions since the constitution

Current shareholders and their holdings

3. The resolutions to be prepared

Exact name of the corporation

Québec business number or federal number

Which decisions need documenting?

Are these annual resolutions?

Fiscal year-end date

3. Your shareholder agreement

Exact name of the corporation

Québec business number or federal number

Shareholders and percentages

What level of agreement?

Do you want to take powers away from the board?

Points you care about

Is a life insurance policy funding the buy-back?

3. The corporations to be amalgamated

We need the exact identity of each corporation and the direction of the amalgamation.

First corporation, exact name

Its Québec business number or federal number

Second corporation, exact name

Its Québec business number or federal number

Other corporations involved, if any

What is the relationship between them?

Which corporation survives the amalgamation?

Name of the corporation resulting from the amalgamation

Preferred fiscal year-end after the amalgamation

Are there lenders or published security interests?

Instructions from your accountant or tax adviser

3. The continuance

Exact name of the corporation

Québec business number or corporation number

Current regime, the one you are leaving

Regime you want, the one you are moving to

Why this change?

Where will you actually operate afterward?

Do your directors reside in Canada?

Sensitive contracts or financings

3. The closing

Exact name of the business

Québec business number or federal number

Date activities ceased

Are there debts or commitments outstanding?

Is any property left in the business?

Are your GST and QST accounts closed?

Have your final tax returns been filed?

3. The revocation of the cancellation

Exact name of the corporation

NEQ

Is there a deadline?

Does the corporation still hold property?

Were any contracts signed while it was struck?

Are any amounts owed to you?

3. The document to be reviewed

The rate is calculated per page, against the standard set out on the package page: letter format, Arial 12 point, single spacing.

Type of document

Number of pages, schedules included

Language of the document

Who is putting this document to you?

Is the other party represented by a lawyer?

What is your role?

Are you able to negotiate?

Do you have a deadline?

What worries you

3. Your consultation

Subject to discuss

Your availability

Other parties involved

3. Your request

Describe the service you bought and your situation

Name of the business concerned

Québec business number or federal number

Send us your informations

1. Your contact details

2. The service you ordered

3. Your incorporation

The corporation to be created

The name

The activity

Directors

Shareholders

Ultimate beneficiaries

Additional services

3. Your sole proprietorship

The mandate

The name

You, the owner

The activity

Inscriptions

Additional services

3. Your general partnership

The name

The activity

The partners

Additional services

3. Your holding corporation

The holding corporation to be created

The corporation held

Directors

Shareholders of the holding corporation

3. Your professional corporation

Your profession

The corporation to be created

Directors

Shareholders

3. Your tax registration

L'entreprise

Registration settings

The people attached to the file

Source deductions account (optional)

3. Your existing corporation

3. The articles of amendment

3. The change of name

3. The name reservation

3. Adding a business name

3. The change of director

3. Your ultimate beneficiaries

3. Your minute book

3. The resolutions to be prepared

3. Your shareholder agreement

3. The corporations to be amalgamated

3. The continuance

3. The closing

3. The revocation of the cancellation

3. The document to be reviewed

3. Your consultation

3. Your request

4. Anything else